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one-on-ones

Prepare for and facilitate structured 1:1 meetings between managers and direct reports. Produces agenda cards, talking points, and meeting notes with follow-up commitments. Evidence comes from what exists in every role — dated manager observations, checklists and sign-offs, customer feedback, role KPIs — and the notes record dated observations in a form the performance review reads later.

  • Area: People
  • Category: human resources
  • Level: beginner
  • Input: conversation
  • Output: document
  • Setup: none
  • Roles: CEO / Founder, HR Manager

Prepare and facilitate structured 1:1 meetings with direct reports, with evidence from dated observations rather than chat searches and a fresh-eyes reviewer pass on…

How you ask

  • “Prep for my 1:1 with Sarah tomorrow — she's been struggling with the new project”
  • “Run my one-on-one with David, he's a strong performer and I want to talk about his growth”
  • “I have a check-in with my new hire, what should I ask?”
  • “Help me give feedback to my team lead about missing deadlines”

Inputs

  • person — Name, role, and tenure of the direct report
  • context — Recent work, concerns, projects, or behaviour to address
  • profile — Company profile — values and current priorities for the 1:1.
  • prep_card — Existing prep card from the prep route

Outputs

  • meeting_notes (markdown)
  • prep_card (markdown)
  • {company.people}/{person-slug}/{person-slug}1on1.md