Finance¶

The Finance section covers the full accounting and tax stack: customer invoicing, the general ledger, finance setup, and tax compliance. Each area is a separate nav item with its own tab strip.

Customer Invoices¶

Lists all type: invoice notes. Key fields: invoice ID, client, invoice date, due date, amount, currency, payment status. Status lifecycle: draft → sent → paid / overdue / cancelled.

The Bases dropdown reflects {vault.bases}/invoice.base. Useful views: Outstanding (sent, not paid), Overdue, By client, This month.

Use + New Invoice to create an invoice. The currency setting in Settings → Currency sets the display default.

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General Ledger¶

The General Ledger groups all double-entry accounting screens under one tabbed surface.

Overview¶

A dashboard of the current period's GL health: total debits/credits, recent journal entries, accounts with unusual balances, and open reconciliation items.

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Chart of Accounts¶

Lists all type: chart-of-accounts notes for the configured jurisdiction. Each account has a code, name, type (asset/liability/equity/revenue/expense), and normal balance. The Chart of Accounts is the foundation — all journal entries reference account codes defined here.

To add or edit accounts, edit the .md files in {company.finance}/COA/{jurisdiction}/ or use + New Account in the plugin.

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Journal Entries¶

Lists all type: journal-entry notes. Each entry has a JE ID, period, date, type (manual/system/accrual), debit/credit lines, and status (draft → posted). Lines reference Chart of Accounts codes.

The Bases dropdown reflects {vault.bases}/journal-entry.base. Add views for Unposted, By period, or By entry type.

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Bank Reconciliations¶

Lists all type: bank-reconciliation notes. Each reconciliation links a bank account, a period, the bank statement balance, and the GL balance. The reconciled difference should be zero before closing a period.

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Trial Balances¶

Lists all type: trial-balance notes. Each trial balance is generated for a period and shows closing debit and credit totals per account. Total debits must equal total credits before generating financial statements.

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Statements¶

Lists all type: financial-statement notes — P&L, Balance Sheet, Cash Flow, and Changes in Equity. Each statement links to a signed-off trial balance for the period.

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FS Notes¶

Lists all type: fs-notes notes — the narrative notes that accompany financial statements. One notes pack per period covers all four statements. Key sections: significant accounting policies, going concern assessment, and per-line disclosures.

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Finance Setup¶

Finance Setup groups the reference data that underpins the GL and reporting.

Overview¶

A summary of setup completeness: accounting periods configured, bank accounts linked, FX rates loaded, inventory items.

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Accounting Periods¶

Lists all type: accounting-period notes. Each period has a start/end date, type (monthly/quarterly/annual), status (open → soft-closed → hard-closed), and currency. Hard-closed periods cannot be edited.

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Bank Accounts¶

Lists all type: bank-account notes. Each account has an account ID, bank name, IBAN, currency, and the GL account code it maps to. Bank accounts must exist here before bank reconciliations can reference them.

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FX Rates¶

Lists all type: fx-rate-table notes. Each table covers a period and records exchange rates per currency pair from a configured source. FX rates are used by invoice revaluation and foreign-currency GL postings.

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Inventory¶

Lists all type: inventory-item notes. Key fields: SKU, cost method (FIFO/weighted average), opening and closing quantities, net realisable value, write-down. Used for inventory valuation in financial statements.

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Tax¶

Tax groups all compliance filings under a tabbed surface.

Overview¶

A dashboard of upcoming tax deadlines: VAT return due dates, corporate tax filing dates, document retention deadlines, and free zone status validity.

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VAT Returns¶

Lists all type: vat-return notes. Key fields: TRN, period start/end, standard-rated supplies, output VAT, input VAT, net payable, filing due date, status.

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Corporate Tax¶

Lists all type: ct-return notes. Key fields: return ID, entity type, taxable income, tax rate, tax payable, small business relief flag, filing due date, status.

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Deferred Tax¶

Lists all type: deferred-tax notes. Each assessment covers a period, records net deferred tax assets (DTA) and liabilities (DTL), the tax rate used, and a recoverability assessment.

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Transfer Pricing¶

Lists all type: transfer-pricing notes. Documents inter-company transactions with related parties — transaction type, amount, arm's-length method, and whether documented.

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Free Zone Status¶

Lists all type: freezone-status notes. Tracks qualifying vs. non-qualifying income, substance test results, and nexus maintenance per period — required for UAE free zone corporate tax compliance.

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Legal Rules¶

Lists all type: legal-rule notes — a reference library of tax regulations and compliance rules per jurisdiction. Each rule has a source, authority, effective dates, and a confidence rating. Used as a lookup when preparing returns.

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Document Retention¶

Lists all type: retention-register notes. Tracks document types, required retention periods, destroy-after dates, and responsible persons — for audit and regulatory compliance.

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